HUMAN RESOURCES

Dashboard

Human Resources Management

Employee lifecycle, onboarding, verification and personnel records for Hampton Inn Sanford / Alishan Hotels.

EmployeeNo employee selected

Required items8

Completed0

Progress0%

Onboarding Status

2026 Federal W-4Federal withholding certificate

Required

North Carolina NC-4State withholding allowance certificate

Required

Form I-9 Section 1Employee employment eligibility information

Required

Direct DepositRestricted payroll authorization

Required

Emergency ContactEmergency contact information

Required

Attendance PolicyHR-ATT-001 controlled acknowledgment

Required

Standards of ConductHR-CON-001 controlled acknowledgment

Required

Internet Acceptable UseHR-IT-001 controlled acknowledgment

Required

Employee Onboarding

Complete each required onboarding document below. Numbered pages appear inside the individual form after you select Start, Continue, or Review.

Secure Identity & Work Authorization DocumentsPost-hire restricted upload · I-9 document choice belongs to the employee

Not Uploaded

Direct Deposit Supporting DocumentVoided check or bank letter confirming your account (optional, but recommended)

Not Uploaded

Final Onboarding Package

Complete and sign all required documents before the package can be sent to management.

Forms & Documents

Required onboarding documents and controlled company policies.

2026 Federal W-4Federal withholding certificate

Required

North Carolina NC-4State withholding allowance certificate

Required

Form I-9 Section 1Employee employment eligibility information

Required

Direct DepositRestricted payroll authorization

Required

Emergency ContactEmergency contact information

Required

Attendance PolicyHR-ATT-001 controlled acknowledgment

Required

Standards of ConductHR-CON-001 controlled acknowledgment

Required

Internet Acceptable UseHR-IT-001 controlled acknowledgment

Required

Manager Verification

Complete final management verification after the employee onboarding package has been submitted and approved.

MANAGER VERIFICATION · PAGE 1 OF 5

1. Package Intake

MANAGER VERIFICATION · PAGE 2 OF 5

2. Document Review

MANAGER VERIFICATION · PAGE 3 OF 5

3. I-9 Employer Verification

MANAGER VERIFICATION · PAGE 4 OF 5

4. Final Review

MANAGER VERIFICATION · PAGE 5 OF 5

5. Activate Employee

Approval Center

Submission received. The employee document is now pending manager review.

Accept or return employee submissions.

Personnel File

Filed documents and personnel folders for the selected employee.

Application / HiringEmployee personnel-file folder

Folder

OnboardingEmployee personnel-file folder

Folder

Payroll / TaxEmployee personnel-file folder

Folder

I-9 / Work AuthorizationEmployee personnel-file folder

Folder

Restricted Payroll / BankingEmployee personnel-file folder

Folder

Policies & AcknowledgmentsEmployee personnel-file folder

Folder

Attendance RecordsEmployee personnel-file folder

Folder

Performance / Write-UpsEmployee personnel-file folder

Folder

Separation / TerminationEmployee personnel-file folder

Folder

Government Forms

Government onboarding forms available in the employee workflow.

2026 Federal W-4Employee's Withholding Certificate

Current

North Carolina NC-4Employee's Withholding Allowance Certificate

Current

Form I-9Employee Section 1 / Employer Section 2

01/20/25

Employee Portal

Selected Employee

Employee Self Service

YOUR EMPLOYEE PORTAL

Hampton Inn Sanford

Sanford, North Carolina

ALISHAN HOTELS

Employment StatusOnboarding

Progress0%

Manager ReviewPending

AccountActive

My Employment Profile

My Documents

My HR Records

Only employee-visible records are shown here. Internal manager notes and restricted records are not available through Employee Portal.

Privacy & Security
Banking, SSN, identity-document copies, employer-only I-9 verification, internal manager notes and access/audit administration are not displayed in Employee Portal.

Careers / Apply Now

Employment Application · Hampton Inn Sanford / Alishan Hotels. This public application does not request SSN, banking, or identity-document uploads.

First Name *

Middle Initial

Last Name *

Address *

City *

State *

ZIP *

Phone *

Email *

Position Applied For *

Date Available *

Desired Salary / Rate *

Are you authorized to work in the United States? *

Previously employed by this company?

If yes, when?

Education

Highest Education Level *

School / Institution Name *

References

Reference 1 Name *

Relationship / Company *

Phone *

Reference 2 Name *

Relationship / Company *

Phone *

Reference 3 Name *

Relationship / Company *

Phone *

Previous Employment

Most Recent Employer *

Job Title *

Supervisor / Phone

Reason for Leaving *

May we contact this supervisor?

Second Employer (optional)

Availability *

Check every shift you are available to work. At least one shift is required.

Shift	Sun	Mon	Tue	Wed	Thu	Fri	Sat

Please select at least one available shift.

I certify that the information provided in this application is true and complete to the best of my knowledge.

Applicant Electronic Signature — Full Name *

Date *

Applicants

Application-to-hire workflow separated into individual pages.

Applicants · Page 1 of 5

1. Application

Selected EmployeeFront Desk Agent · Application received

Received

Applicants · Page 2 of 5

2. Management Review

Application Review
Applicant information, employment history, references and availability.

Applicants · Page 3 of 5

3. Interview

InterviewRecord interview status and manager notes.

Pending

Applicants · Page 4 of 5

4. Offer

Employment OfferFront Desk Agent · Hampton Inn Sanford

Ready

Applicants · Page 5 of 5

5. Hire

Convert Applicant to EmployeeCreate employee Employee ID and launch onboarding.

Job Postings

List the open positions for each hotel. They appear on the public Careers page immediately, and an applicant who picks one is taken straight to that hotel's application with the position already filled in.

Add a Job Posting

Hotel *

Job Title *

Employment Type

Employee Directory

Employee records and employment status.

No employees yet. Employees will appear here after an applicant is hired.

Employee Name

Employee Profile

Employment StatusOnboarding

Employee ID—

PositionFront Desk Agent

DepartmentFront Office

Contact Information

Employment Information

Change Password

Set a new password for your own portal login.

At least 8 characters, including one capital letter, one number, and one special character.

HR Actions

Create an employment record. Saved records are filed to the employee and added to the Audit Log.

Attendance RecordAbsence, tardiness, no-call/no-show, or attendance documentation.

Corrective Actions / Write UpsDocument coaching, warning, corrective action, or performance issue.

Training RecordDocument completed training, certification, or instruction.

Manager NoteInternal management documentation.

Job / Pay ChangeRecord position, department, employment type, or pay-rate changes.

Leave / Status ChangeRecord approved leave or employment-status change.

Separation / TerminationFinalize separation, disable portal access, and retain personnel records.

Recent HR Records

HR Records

Attendance, performance, training and separation records.

Attendance RecordCreate a record for the selected employee.

Corrective Actions / Write UpsCreate a corrective action or write-up for the selected employee.

Training RecordCreate a record for the selected employee.

Manager NoteCreate a record for the selected employee.

Job / Pay ChangeRecord position, department, employment type, or pay-rate changes.

Leave / Status ChangeRecord approved leave or employment-status changes.

Separation / TerminationCreate a record for the selected employee.

Audit Log

Immutable-style activity history for the prototype. Production audit events must be server-side and tamper resistant.

Tracking Active

Total Events0

Latest Activity—

EmployeeSelected

RetentionProduction Policy

Restricted Records

Restricted information is protected and displayed according to authorized access.

I-9 / Identity Document CopiesNo identity documents uploaded.

Restricted

Direct Deposit — Supporting DocumentNo supporting document uploaded.

Restricted

Restricted Payroll / Banking
Account information protected · Routing information protected

Tax / Identity
SSN protected

I-9 / Work Authorization
Identity and eligibility records · restricted

Access & Security

Role-based access and employee-account controls. Production permissions must be enforced server-side.

Management Roles3

Employee Accounts1

MFARequired

Restricted AccessLevel 1 Only

Level 1 · Owner / AdminFull HR administration, users, audit log and explicitly authorized restricted records.

Full

Level 2 · ManagerAuthorized employees, onboarding, approvals and HR actions; no user administration or restricted SSN/banking.

Limited

Level 3 · View OnlyRead-only access to approved non-restricted employee records.

Read Only

Employee PortalOwn profile, assigned forms, acknowledgments and employee-visible records only.

Self Service

Employee Account

Portal AccessAccount enabled

Active

AuthenticationPassword established · management MFA required in production

Configured

Access Model

Prototype enforcement: employee portal visibility and restricted-record separation are demonstrated here. Production authorization must be enforced by the server for every request, not only hidden in the browser.

Level 1Full HR + authorized restricted records

Level 2Operational HR · no restricted SSN/banking

Level 3Approved non-restricted read only

Employee PortalOwn employee-visible records only

Restricted Records PIN

A 4-digit PIN Level 1 must enter to open an ID-document or bank-verification file once it has been accepted and filed under Restricted Records. It's an extra local check on top of your login, shared by every Level 1 account.

PINChecking…

—

Danger Zone — This Device Only

Signing out (manually or from the 10-minute idle timeout) now automatically clears this browser's local cache, so this button is mainly for clearing it right now without waiting to log out. This does not touch the database or any other device/browser — run it once on every browser/device that still shows old data.

Hotels HR Portal

Welcome to the Hotels HR Portal

Dashboard

Human Resources Management

Onboarding Status

Employee Onboarding

Forms & Documents

Manager Verification

1. Package Intake

2. Document Review

3. I-9 Employer Verification

4. Final Review

5. Activate Employee

Approval Center

Personnel File

Government Forms

Employee Portal

Hampton Inn Sanford

My Employment Profile

My Documents

My HR Records

Careers / Apply Now

Education

References

Previous Employment

Availability *

Applicants

1. Application

2. Management Review

3. Interview

4. Offer

5. Hire

Job Postings

Add a Job Posting

Employee Directory

Employee Name

Contact Information

Employment Information

Change Password

HR Actions

Recent HR Records

HR Records

Audit Log

Restricted Records

Access & Security

Employee Account

Access Model

Restricted Records PIN

Danger Zone — This Device Only

Personnel Folder

Access Role

Form I-9 — Section 2 Employer Review

Secure Identity & Work Authorization Documents

Direct Deposit Supporting Document

Enter PIN

Uploaded Files

Set Restricted Records PIN

HR Action